Facility Rentals - Community Use of Schools
Community Use of Schools is an initiative that supports
access to school space outside of school hours for not-for-profit
community groups.
How to Book a School Board Facility
To book a Waterloo Region Catholic District School Board
Facility, you must provide the following information:
- A completed permit application form for each facility
required. Click
here for Permit Application
- A non-refundable administration fee must be attached with
each application
- A copy of the certificate of insurance in the amount
of $2 million for Liability Insurance naming the Waterloo
Catholic District School Board as an additional insured.
Groups that do not carry liability insurance can purchase
liability insurance through the WCDSB Blanket Insurance
based on the User Group Policy and Rating Schedule provided
by OSBIE. The cost of the
liability insurance will be added to the Rental Contract/Invoice.
Permit Application
Your application should include:
- The name of the school, dates and times requested
- Type of space required – single gym, double gym,
library
- Type of program being hosted – basketball, brownies,
- Number of participants – specify number of youths
and/or adults
- Name of the group wishing to use the facility
- Group category (see below)
- The names and telephone numbers of two adults (minimum
18 years of age) who will be responsible for supervising
the activity (one of whom must be on site for the duration
of the permit)
- Insurance information
Once the request is processed, the Rental Department
will contact the user group. Completed permits can be picked
up between 7:30 am and 3:00 pm from the Rentals Office at
the Facility Services Department, 480 Dutton Drive, Waterloo.
Cancellations due to Inclement Weather:
- If a group is canceling due to inclement weather please call the Rental Department before 3:30 pm Monday to Friday or the After Hours Answering Service – 519-749-3869.
- If the school board is canceling due to inclement weather please listen to the area radio stations, call the Rental Department or check the cancellation button on the WCDSB website home page – www.wcdsb.ca
Payment
Payment can be made by cash or cheque. All rental payments
are due upon receipt of permit. Continuous long-term groups
may pay monthly, in advance with post-dated cheques. Non-payment will result in cancellation
of your existing permit(s) and no further bookings will be
processed for your group/organization until the account is
settled in full.
Group Categories
(As determined by the Waterloo Catholic District
School Board)
Youth
- Corporations incorporated for the purpose of carrying
on, without financial gain, objects of a patriotic, charitable,
philanthropic, professional, sporting or athletic character
- Youth Related Community Groups – run by local youth
groups such as Boy Scouts, Girls Guides, 4H Clubs and Cadets
etc. The activities are intended for participants
under the age of 18 (or where the participants have a disability
and are under the age of 28).
- Recognized Children’s Sport and Recreation Service
Providers – as defined by the Ministry of Tourism
and Recreation’s Recognition Criteria for Children’s
Recreation Services
- Recreational camps accredited by the Ontario Camping
Association
- Sports organizations that are members or affiliates of
provincial sports organizations that are recognized by
the Ministry
Not For Profit Youth Programs qualify for
reduced rates under the Community Use of Schools Program.
Adult (Recreational & Other)
- Not for profit groups providing community services free
of charge and staffed strictly on a volunteer basis
- Adult recreational use
- Birthday parties/anniversaries
- Christmas parties
Other
- Private registered non-profit groups; organizations or
approved groups charging admission, collecting donations
and/or operated by persons receiving compensation for their
services including honorariums
- Businesses including those charging for drama, art, music,
dance fitness
- Non-catholic services and other church activities
- Concerts, recitals
- Events with ticket sales
- Condominium meetings
- Commercial organizations
Groups not listed in the above categories
will be at the discretion of the
Rental Facilities Department.
Forms
Documents are posted in Adobe Acrobat PDF.
To download the free Acrobat Reader click
here.
Contact
If you have any questions, please contact:
Peggy Fehrenbach
Community Use of Schools
519-578-3660 ext. 2356
peggy.fehrenbach@wcdsb.ca
